POST 42/60 : CAMPUS ADMINISTRATOR REF NO: MALUTITVET/KCA-017/2025 College Council Appointment: 12 Months Contract

SALARY : R325 101 per annum (Level 07) CENTRE : Kwetlisong Campus REQUIREMENTS : Recognised National Diploma (NQF 6) in Office Management and Technology/Public Management or equivalent qualification. 2-3 years relevant 41 experience in an administrative environment. Competencies and Attributes: Knowledge of office administration. Knowledge of Public Service legislation and policies. Knowledge of Public Service legislation and policies. Knowledge of PSET.

Knowledge and understanding of the TVET/ CET Administration. Understanding of the Higher Education sector. Understanding of corporate governance. Understanding Cost center budgetary, expenditure and cash flow management. Employment Equity Act, Public Service Regulations and Public Service Act, Labour Relations Act and any other related legislation.

DUTIES : Render administrative support services. Draw up a campus enrolment plan for both NCV and report 191. Gather departmental information and compile a report for A-TEAM and Campus Management. Prepare reports, presentations, and other correspondence. Arrange meetings, conferences, workshops, and other gatherings as required. Provide other secretarial support services to campus management. Administer and coordinate human resource services.

Coordinate Leave forms and submit to central office. Coordinate PMDS documents and submit to central office. Coordinate all relevant documentation pertaining to disciplinary cases and grievances. Follow up and resolve all human resource administration queries and issues emanating from campus staff. Maintain human resource records administration. Monitor the attendance register for staff. Coordinate the compilation of duty registers and payment for part-time lectures. Support the implementation college staff wellness programme at campus level.

Provide procurement services. Recommend purchase requisitions to the Campus Manager. Draft procurement memo. Draft procurement memo. Complete requisition form. Receive goods and services. Coordinate and submit invoices to the central office for processing. Verify the correctness of goods and services supplied against the appropriate documentation. Follow-up on campus requisitions made. Maintain a proper filing system. Maintain files for all campus staff. Filing of all relevant documentation according to QMS requirements and the National Achieve Act.

Keep a record of postage received from the central office and ensure that the distribution is done accordingly, and the register is kept by the relevant official. Administer the student registration and examination process. Assist in the registration of students. Store student portfolios of evidence and student records. Scan the documents of students. Capture and reconcile information for students. Ensure data exceptions and corrections. Process the details of applications for programmes and credits. Coordinate the student registration process. Coordinate the examination process.

ENQUIRIES : Ms T Mathipe Tel No: (058) 303 1732 APPLICATIONS : All applications should be posted or hand delivered to Human Resource Management: Maluti TVET College, Corporate Office, Private Bag X33, Bethlehem, 9700 or hand delivered at Maluti TVET College: Corporate Office, Corner High & Broster Street, Bethlehem, 9700. Email applications can be forwarded to hrrecruitment@malutitvet.co.za in PDF format and as one attachment. Indicate the relevant reference number and job title in the subject line.

NOTE : Applications quoting the relevant reference number must be submitted on a Z83 form (effective from 01 January 2021) obtainable from any Public Service department as well as Maluti TVET College Corporate Office or from Maluti TVET College Official website www.malutitvet.co.za. The Z83 form must be signed, initialed, and dated. All fields of Section A, B, C, and D of the Z83 must be completed in full. Section E, F, G (Due to the limited space on the Z83, it is acceptable for applicants to indicate to refer to the CV or see attached.

However, the question related to conditions that prevent re-appointment under Part “F” must be answered. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the completed Z83 form and a detailed curriculum vitae. Only shortlisted candidates will be required to submit certified documents on or before the day of the interview following communication from HR. Foreign qualifications must be accompanied by a SAQA evaluation report. Immigrants should apply for work permits before assumption of duty.

Each post ‘s advert must be accompanied by its own application for employment. Applicants who do not comply with the abovementioned instructions/ requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered. Maluti TVET College is an equal opportunity, affirmative action employer. Preference will be given to Indians and Coloureds as per the EE targets of the College. People with disability are encouraged to apply. It is the College’s intention to promote equity (race, 42 gender, and disability) through the filling of these posts.

NB: Please consider your application as unsuccessful should you not be contacted within 60 days from the closing date of this advertisement. Correspondence will be limited to shortlisted candidates only. All shortlisted candidates will be subjected to a skills/knowledge/competence exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.

Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification, and employment verification). Successful candidates may be required to work at other places as may reasonably be required by the Department and the College. Maluti TVET College reserves the right to withdraw any of the mentioned advertisements.

CLOSING DATE : 05 December 2025 @13:00